Administrative Assistant - Jobs in Prince George, BC

Job Description

Métis Nation British ColumbiaAdministrative Assistant#23-045Ministry of Skills Training, Employment and Post-SecondaryPosition: Permanent Full-Time (37.5 hours per week)Location: Hybrid/MNBC Regional office – Prince GeorgeCloses: Posting will remain open until filled and will close without noticeClassification: Administrative 2Salary Range: $49,000 to $57,000 annuallyABOUT MÉTIS NATION BRITISH COLUMBIA:Métis Nation British Columbia (MNBC) develops and enhances opportunities for our Métis communities by implementing culturally relevant social and economic programs and services. Through teamwork, respect, dedication, accountability, integrity, and professionalism, MNBC strives to build a proud, self-governing, sustainable Nation in recognition of inherent rights for our Métis citizens, assisting in the delivery of services based on policy, process, and specified regulations.MNBC’s KAA-WIICHIHITOYAAHK (We take care of each other) Initiatives offers employees a competitive total compensation package including:

• comprehensive group benefit package or health-care spending account and enrollment in the Municipal Pension Plan
• 15 paid days per year for statutory and
• cultural days (Indigenous Peoples Day, Truth and Reconciliation Day, & Louis Riel Day)
• carpool, parking & public transit subsidies (Provincial Office only)
• educational spending account and professional development allowances to provide annual funding to continue lifelong learning and skills upgrade.
• remote workplace supports.
• internal advancement & redeployment opportunities

ABOUT THE OPPORTUNITYWe are seeking a highly motivated, team-orientated individual to join our Ministry of Employment and Skills Training team as an Administrative Assistant.Reporting to the Regional Program Manager, the primary objective of the role is to provide administrative and clerical support to the teams.KEY DUTIES AND RESPONSIBILITIES

• Oversee day-to-day operations including calendar management, travel arrangements, ordering office supplies, and answering telephone, in-person, and electronic inquiries or directing clients to appropriate individuals in the Ministry of Employment and Skills Training.
• Coordinate internal and external meeting logistics, including facility logistics, preparation and printing of meeting materials and agenda, facilitating telephone or online conference calls, taking minutes, and creating action items for follow up to ensure completion.
• Prepare, organize, and coordinate a variety of sensitive and confidential correspondence, memos, presentations, spreadsheets, and reports from internal and external sources.
• Maintain electronic client filing system.
• Process mail outs for various project work.
• Perform a variety of administrative duties including filing, scanning, sorting, and maintaining records in a confidential manner.
• Actively participate as a critical member of the STEPS team to create solutions that advance the successful, efficient, and effective delivery of MNBC’s STEPS initiatives.

THE IDEAL CANDIDATE

• Note : Combination of relevant experience, education, and training will be considered.
• Administrative Assistant diploma or certificate.
• Two (2) years of experience in an administrative capacity.
• Knowledge of office management systems and procedures, including online scheduling systems.
• Proven ability to proofread documents for formatting, grammatical, and spelling errors.
• Knowledge and/or awareness of the historical and contemporary contributions made by Métis people in B.C.
• Demonstrated ability to effectively communicate both verbally and in writing, ensuring a high degree of confidentiality is maintained.
• Proven ability to utilize strong interpersonal skills to deal with others effectively.
• Proven ability to prioritize tasks, meet deadlines, and work with minimal supervision.
• Proven ability to utilize, adapt and embrace new technologies, including Word, Excel, and other database/software required by the role.

OTHER COMMENTS

• Other duties may be assigned as needed to help ensure the efficient operation of MNBC.
• There will be a need to attend meetings and events which may require work and travel outside of the normal business hours.
• Ability to provide a satisfactory Criminal Record Check.

The above requirements are what MNBC is seeking in the ideal incumbent at the time of posting and are subject to change based on needs.Pursuant to section 41 of the BC Human Rights Code, preference may be given to applicants who self-identify as Indigenous (First Nation, Métis or Inuit). All qualified candidates are encouraged to apply.PLEASE NOTE THAT CANDIDATES MUST APPLY using “Administrative Assistant - #23-045” in the subject line of email. Please send your resume and cover letter to:Karen EricksonRegional Program Manager, Ministry of Employment and Skills TrainingMétis Nation British ColumbiaEmail: [email protected]Education : Other trades certificate or diplomaExperience : 2 years to less than 3 yearsQuick Apply

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